Job Overview:
The Accounts Payable Specialist ensures that vendor invoices and other payables are processed accurately and on time. By coordinating with vendors and internal departments, this role helps maintain financial accuracy and supports the dealership’s day-to-day operations.


Responsibilities and Duties/Essential Functions:

• Manage the full accounts payable cycle from receipt of invoices through payment
• Verify invoices for accuracy, proper coding, and approvals before entry into the accounting system
• Prepare and process payments according to vendor terms
• Reconcile vendor statements, research discrepancies, and follow up on missing or incorrect invoices
• Maintain accurate vendor records, including W-9 forms, and ensure compliance with 1099 reporting
• Respond promptly and professionally to vendor payment inquiries
• Provide support for the receptionist by answering calls and directing them as needed
• Assist with month-end close tasks
• Support audits and compliance efforts by maintaining organized records and providing documentation
• Handle special projects and other duties as assigned
• Adhere to company policies, procedures, and applicable laws

 

Position Type:
Full-time, Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional overtime may be required. 


Other duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
 

Qualifications:

• Minimum Requirements:
  • High school diploma or equivalent
  • At least 2 years of accounts payable or general accounting experience
  • Strong attention to detail and organizational skills
  • Proficiency in Microsoft Excel, Outlook, and SharePoint
  • Effective communication skills with both vendors and internal staff
• Preferred Qualifications:
  • Familiarity with CDK or other dealership management systems
  • Experience in a dealership environment or heavy duty truck industry 
  • Knowledge of 1099 processing and sales/use tax compliance